KOIA

KOIA is a Norwegian software development and consulting firm that works with startups, scaleups, and enterprises across the Nordics. Founded in 2020, the company has spent four years building regulated fintech platforms, debt management systems, crowdfunding infrastructure, and fitness applications. The leadership team—Wojciech Kostrzak (CEO), Michał Kotarbiński (CTO), and Natalia Czerpak (Head of Delivery)—brings decades of experience in Nordic tech consulting and have founded and scaled multiple exits. KOIA positions itself as a partner rather than a vendor, emphasizing alignment with business goals before writing code.

Services and capabilities

KOIA offers four core service lines. Custom software development covers end-to-end builds from idea to production. Software re-engineering targets legacy and outdated systems—the firm has handled migration of tangled codebases and modernization of overengineered architectures. IT consulting and digital advisory span strategy, architecture, and innovation guidance. Development team augmentation provides developers and specialists who integrate directly into client teams.

The firm has particular depth in regulated industries. Multiple case studies highlight experience with Norwegian KYC and AML compliance (Dealflow), GDPR implementations, and complex API integrations. Claims Carbon work involved processing up to half a million data rows for carbon offset calculations. Clients cite the team's familiarity with Norwegian business culture and regulatory requirements as differentiators. On the technical side, the firm works across full-stack development, DevOps, system architecture, and maintains 24/7 support teams.

Notable work

Dealflow, Norway's equity crowdfunding platform, went from a tangled codebase to a regulated, compliant system handling investor onboarding and company fundraising workflows. KOIA ensured full compliance with KYC and AML regulations. Inkassoregisteret—a debt management platform—replaced manual email-based workflows with automated API-driven processes. Uno built financial literacy tools with complex integrations and legal compliance. Kickstart Health transitioned from MVP to a scalable fitness platform with skiing legend Martin Johnsrud Sundby. Claims Carbon handles sustainable insurance with large-scale data processing. Adminflow reduced support tickets by automating updates and improving UX. Microlog transformed a legacy marketplace codebase into a reliable, scalable system.

Clients report tangible outcomes. Celsea achieved faster shipping and higher confidence in code quality. Clients describe KOIA as flexible in resource allocation and competent across broad technical domains. One client noted: "We constantly face challenges, but we solve them together with Koia."

How they work

KOIA's process spans eight phases. First, custom workshops align technology decisions with real business goals before any code is written. The team then integrates directly into client teams as part of the product culture rather than as external contractors. They guide technology selection for scalability and sustainability, align on workflow (Scrum, Kanban, Waterfall), define communication cadence, and formally launch with clear roles and roadmap. Development uses agile methodology with regular feedback loops. Post-launch, the firm provides ongoing maintenance, monitoring, and scaling support.

Engagement flexibility is emphasized. The firm adapts to client preferences on process, communication, and documentation requirements (board reviews, status meetings, etc.). Clients consistently mention this flexibility as a strength. Average client relationships last longer than three years, according to the website.

Team and credentials

The management team comprises Wojciech Kostrzak (CEO), Michał Kotarbiński (CTO), and Natalia Czerpak (Head of Delivery), plus dozens of consultants and specialists across product, design, and engineering. The firm has maintained 16+ active projects simultaneously. Specific certifications or partner statuses are not mentioned in the source material. The company is headquartered in Norway with business development contacts listed for Norway, Finland, Sweden, and the DACHL region (Germany, Austria, Switzerland, Liechtenstein).